The Ultimate Guide to Portable Toilets for Your Event: Keep Your Guests Happy and Comfortable

Ah, the humble portable toilet—an often overlooked but absolutely vital part of any event. Whether you're planning a cozy backyard wedding, a bustling music festival, or a community carnival, these little restroom sanctuaries are the unsung heroes of the day. Let’s face it: when nature calls, you better have an answer.

But here’s the thing: how many portable toilets do you actually need? Too few, and you’ve got grumpy guests standing in line (never a good look). Too many, and you’ve overspent on something no one will Instagram. So, let’s break it down in a way that’s easy, fun, and maybe even a little bit entertaining.

Why Portable Toilets Are the MVPs of Any Event

 Before we get into the nitty-gritty, let’s take a moment to appreciate just how important portable toilets are. Imagine this: your guests are enjoying the music, the food, the laughter… and then, disaster strikes. The bathrooms are overcrowded, or worse, nonexistent. Cue panic and very uncomfortable partygoers.

A clean, accessible portable toilet can be the difference between guests staying for the encore or leaving early. It’s not glamorous, but it’s essential. And hey, when done right, they can even be nice—think flushing toilets, handwashing stations, even mirrors! (Yes, fancy portable toilets are a thing. Who knew?)

Step One: Know Your Numbers

 Let’s get to the heart of it: how many portable toilets do you need? The answer depends on a few key factors, but the most important one is guest count.

Here’s a quick rule of thumb:

• 1 toilet for every 25 guests for events lasting a few hours.
• Hosting a longer event? Add an extra toilet or two for every 50 guests.

So, if you’re expecting 200 people for a 4-hour event, you’ll need at least 8 portable toilets. If you’re serving food and drinks (and especially if alcohol is involved), you might want to bump that up to 10 portable toilets. Trust me, your guests’ bladders will thank you—or you can visit our portable toilet calculator for more accurate results.

Pro Tip: Always err on the side of too many toilets. No one ever complained about too much bathroom availability.

Step Two: Think About Duration

 Time is a huge factor when planning your portable toilet needs. A short 2-hour event? You might get away with fewer toilets. But if you’re hosting an all-day extravaganza or a multi-day festival, you’ll need to up your game.

For longer events, portable toilets fill up faster (yes, we’re going there), and guests are more likely to make multiple trips. Consider renting units with larger holding tanks or arranging for mid-event servicing to keep everything fresh and functional.

Step Three: Don’t Forget the Drinks!

 Let’s talk beverages—because what’s a party without them? Whether it’s water, coffee, or cocktails, the more your guests drink, the more they’ll need to visit the facilities. Events with alcohol tend to increase restroom usage by about 20%, so plan accordingly.

Here’s the math: if you’re serving an open bar to 200 guests, you’ll need 10 portable toilets rather than the standard 4. And if it’s a beer festival? Well, let’s just say your toilets will be the real VIPs of the day.

Step Four: Be Inclusive

One size doesn’t fit all, especially when it comes to restrooms. Make sure your event is welcoming and accessible by including at least one Handicap Accessible portable toilet. These units are larger, easier to navigate, and designed to accommodate wheelchairs or anyone who needs a bit more space.

Think of it this way: a little extra effort on your part goes a long way in making sure everyone feels comfortable.

Step Five: Special Event Considerations

 Every event is unique, and so are its bathroom needs. Here are a few special scenarios to consider:

1. Weddings:

Keep it classy! If you’re hosting an outdoor wedding, opt for premium portable toilets. These units often come with extras like flushing toilets, sinks, and even lighting. Nothing says “romantic outdoor wedding” like a bathroom that doesn’t feel like, well, a bathroom.

2. Festivals:

For large-scale events, you’ll need a lot of portable toilets. Spread them out across the venue to minimize long lines and make sure they’re easy to find. Bonus points for adding hand sanitizer stations.

3. Sporting Events:

If your event involves physical activity, expect your guests to hydrate more—and use the facilities more. Add a few extra toilets near the playing field or spectator area.

4. Kid-Friendly Events: 

If kids are involved, prepare for frequent bathroom breaks. Family-friendly units with changing stations can be a lifesaver.

Step Six: Placement, Placement, Placement

 Now that you know how many toilets you need, let’s talk about where to put them. The goal is convenience without making them the centerpiece of your event.

• Spread them out: Avoid clustering all your toilets in one spot. Place them near food and drink areas, but not too close.
• Signage is key: Make sure guests can easily find the restrooms. A well-placed sign or two can save the day—and your guests’ dignity.
• Consider privacy: If possible, position the toilets in a way that offers some discretion. No one wants to feel like they’re on display while waiting in line.

Step Seven: Add Some Extras

 Portable toilets don’t have to be basic. In fact, adding a few thoughtful extras can make a big difference.

• Handwashing stations: A must if you’re serving food. Your guests will appreciate the chance to freshen up.
• Lighting: If your event goes into the evening, make sure your toilets are well-lit. Solar-powered lights or string lights can do the trick.
• Deodorizers:  Keep things smelling fresh with scented deodorizers or air fresheners.
• Decor: For weddings or upscale events, consider adding small touches like flowers, mirrors, or even a rug. Yes, it’s a bathroom, but it can still be charming!